v1.28.0January 5, 2026

Files Vault, Team Permissions, Client Groups & Portfolio Shift

Happy New Year everyone! I'm excited to share our first major release of Advisor Terminal with you via our new release notes. This is how we'll keep you updated on new features, improvements, and everything happening in the platform. Expect these updates regularly throughout 2025. We have a lot planned, and this first release sets the tone for what's ahead.

Featured Updates

Files Vault: Secure Document Storage Built for Advisory Practices

We're excited to introduce Files Vault, a unified file storage system that lets you finally replace applications like eFileCabinet, OneDrive, or Dropbox. With bank-grade encryption, branded client upload links, and deep integration with your existing workflows, client documents now live exactly where you work.

Dual vault system: Client Vault keeps documents tied to each household, corporation, or trust. Practice Vault stores firm-wide files like templates, procedures, and training docs.
Branded secure upload links: Generate one-time links that let clients upload files directly to your vault without ever creating an account. They verify via SMS plus a separate security code you share—no more sensitive documents over email.
Task integration: Attach files directly to tasks. When clients complete an upload, a task is auto-created with the files attached and you get notified instantly.
Folder templates: Create your standard folder structure once, apply it to existing clients, and auto-apply to new entities going forward.
Bank-grade security: TLS 1.3 in transit, AES-256 at rest, proactive file validation that blocks executables before they reach your vault, and a full audit trail on every upload.

Client Vault visibility follows your existing RBAC permissions automatically. If a team member can't see an entity, they can't see its vault either.

Explore Files Vault now!

Team Permissions: Control Access Without Oversharing

Delegation shouldn't mean oversharing. We've introduced Role-Based Access Control (RBAC) so you can control two things separately: what each team member can do across the practice, and which specific client entities they can see. The result is cleaner collaboration, tighter privacy, and fewer mistakes.

Team Access per entity: Every household, corporation, and trust can have its own visibility rules. If a team member doesn't have access, the entity doesn't appear anywhere—no profile, no tasks, no documents.
Set access during creation: When you create a new entity, choose who should have access from the start with a Team Access section in the creation flow.
Manage Access anytime: Responsibilities shift. Open any entity and update who can see it as your team evolves.
View Only mode: For team members who should look but not touch, View Only provides a clean review experience where editing and destructive actions are simply unavailable.
Practice-level permissions: Control what each team member can do across the entire practice from Settings → Permissions.

Common setups: keep personal entities invisible to staff, give assistants access only to their supported clients, restrict corporate structures to senior staff, or provide View Only for oversight roles.

Learn more about Team Permissions

Client Groups: Manage Relationships the Way They Actually Exist

Most advisor software assumes one household equals one record. Real practices don't work that way. A single relationship can include a household, corporations, and trusts—all sharing people, responsibilities, and documents. Client Groups models these structures the way they actually exist, so your notes, tasks, and documents stay organized without duplication.

Managed Entities: Households, corporations, and trusts each get their own record with the right context, while staying connected to the broader relationship.
Entity Groups: Link related entities into a named group and view the full relationship from the top down—documents, tasks, and activity in one place.
Cross-entity roles: People can appear across multiple entities with different responsibilities. Your team stops guessing who is connected to what.
Meeting notes that match reality: Create a single meeting note and link it to multiple entities discussed in the same conversation. Cleaner records, reduced compliance risk.
Privacy controls: Practice owners can hide specific entities from selected team members. Hidden entities behave as if they don't exist for that user.

Start by modeling one complex relationship: household plus corporation plus trust. Link them into a group, then try a meeting note from the group view. That's where the system clicks.

Learn more about Client Groups

Portfolio Shift: Unified Rebalancing for Funds, Stocks, ETFs, Cash & Tax

Portfolio Shift has grown from a mutual fund rebalancer into a complete portfolio construction engine. You can now handle funds, individual equities, ETFs, real-world cash constraints, and the tax impact of your trade plan—all in one workflow. If you've been juggling separate spreadsheets for stocks, funds, cash, and tax, this replaces that patchwork.

Unified target portfolios: Mutual funds, ETFs, and individual stocks can sit in the same target portfolio. Funds use fractional units, equities and ETFs use whole share rounding with remainders moved to cash.
Cash management: Set a cash reserve by dollar or percentage, then watch projected surplus or shortfall update in real time as you adjust targets. No more manual Excel math.
Spread & Equalize modes: Spread distributes surplus or shortfall across unlocked positions. Equalize sets all unlocked positions to the same weight. Both respect your cash reserve and locks.
Valuation vs order price: Separate the price used for current value from the price you expect to trade at. Get realistic share counts and cash usage that match what you'd actually place.
Tax impact estimator: For taxable accounts, estimate realized gains or losses and the resulting tax payable before you commit. Set inclusion rate and marginal rate to see per-trade and summary impact.
Flexible CSV import: Map columns once with custom templates, then auto-apply to future imports from the same dealer. Edit holdings and add pending deposits before building targets.

Portfolio Shift tells you what needs to happen—you remain in full control of the final trades and where they're executed on your dealer platform.

Learn more about Portfolio Shift

New Features

We added Estate Review in Snapshots to capture will details, executor info, POA, digital assets, and care preferences in one place #189
We added real-time recording saves in Conversations—recordings now stream to secure storage as you record, so you never lose a meeting to browser crashes or connection drops #184
We added printable blank meeting notes templates so you can fill out forms by hand during client meetings #236
We added assignee filtering for CRM tasks to find work faster by filtering active and archived tasks by team member #235
We added archived date sorting so you can quickly find recent task completions #225
We added Start with Cash in Portfolio Shift to create shifts by entering a starting cash balance instead of importing a CSV #233
We added real-time release notifications with a pulsing What's New badge and modal so you know the moment new features ship #222
We added search in archived tasks to filter by title, entity, or person name without scrolling #211
We added people name search in Cmd+K—find anyone across all your clients by first or last name #210
We added RESP as an account type in Snapshots for tracking Registered Education Savings Plans #209
We added keyboard shortcuts for task comments—Enter to submit, Shift+Enter for new lines #208
We added person roles in document selectors so you can see each person's role when selecting participants #206
We added sorting and search in CRM archived tasks with 5 sort options and URL-based filtering #205
We added proportional spread mode in Portfolio Shift to distribute cash based on position weights instead of evenly #204
We added click-to-copy values in Snapshots Overview plus new Net Liquid Assets and Net Fixed Assets totals #203
We added entity icons in document line items with color-coded icons for households, trusts, and corporations #198
We added autocomplete search for Add Position in Portfolio Shift—search by symbol or name with instant suggestions #195
We added prospective entity filtering so dashboard metrics show only active clients with a separate prospective count #194
We added auto-focus on document title when creating new documents—start typing immediately #193
We added floating action button in Snapshots for quick-access to common actions while scrolling #192
We added security search by symbol and name—type "AAPL" or "Apple" and either works #190
We added allocation summary in the Portfolio Shift sidebar showing allocated %, cash %, and balance status at a glance #215
We added one-click allocation for penny residuals with a blue banner that auto-assigns small discrepancies to your largest position #187

Improvements

We've improved sidebar navigation performance from 2-5 seconds down to ~100ms—clicking between clients is now nearly instant #221
We've improved meeting notes PDF export with a polished, professionally-styled layout #227
We've improved CRM contact details by showing action icons only on hover, reducing visual clutter #228
We've improved task comment keyboard shortcuts to use Ctrl+Enter (Linear-style) for submitting #217
We've improved residual allocation logic to prioritize funds with existing trades, minimizing the number of trades needed #214
We've improved sidebar tab persistence so the CRM sidebar remembers your last tab when navigating between clients #212
We've improved timestamp display to show actual calendar dates for older items instead of relative time #202
We've improved task sorting UX with clearer indicators—text-based sorts show A-Z/Z-A, arrows now intuitive #199
We've improved edit modal placeholders so they no longer appear over existing data #196
We've fixed an issue where CRM transcription tabs showed unrelated recordings from other entities #229
We've fixed the Active Tasks tab in CRM sidebar not responding to clicks when empty #226
We've fixed document sidebar auto-expand when navigating to an entity without a document selected #230
We've fixed individual position unlock after clicking Lock All in Portfolio Shift #231
We've fixed security names displaying as ticker symbols instead of full names in Portfolio Shift #232
We've fixed the lock/unlock button deadlock where all positions locked made the unlock button disabled #219
We've fixed spurious autosave where documents would auto-save immediately when opened without changes #218
We've fixed Sell All display to correctly show "ALL" instead of numeric units when liquidating a position #216
We've fixed over-allocation detection to use dollar comparison instead of percentages, eliminating false positives #213
We've fixed Client Groups in Cmd+K search so groups now appear in the Everything tab alongside entities #201
We've fixed transcript content cutoff so the viewer now shows all content without cutting off the bottom #200
We've fixed phone field mapping so numbers display with correct labels and save to the right fields #197
We've fixed the Move to Tomorrow tooltip to display the correct text #191
We've fixed document cache when switching clients to prevent stale data from appearing #186
We've fixed penny discrepancies in portfolio totals by properly rounding position values before summing #185

We'd love to hear your feedback on these updates and how we can improve Advisor Terminal for everyone. Reply to this via email or use the feedback button in the app to let us know what you think!

Lucas Stifano

Advisor Terminal